A well-run board meeting requires careful planning and execution. It is essential to begin paperless board meetings pros the meeting by calling the meeting to order and introducing participants. The board should also agree to an agenda that is clear and clear. This lets the board members concentrate on their duties and goals throughout the course of the meeting. The goal of the board of directors meeting is to prepare an organized and actionable minutes for the board. This can be accomplished using a board management software like Range that allows multiple users to work together and ensures accuracy.

The first item on the agenda is typically reviewing and approving the previous minutes of board meetings. The executive director or CEO gives an update on the progress of the company and any major developments that have occurred since the previous meeting. The board then discusses the reports of the committees and the financial position of the organization. This includes scrutinizing and approving budgets, financial statements, and investments. The board also considers and debates any other topics that are pending or newly proposed.

While it is important to encourage the board members to discuss topics and challenge each other, getting distracted can be a waste of time. You can reduce this issue by creating a „parking lot“ that is set for off-agenda items. You can revisit these items and assess whether or not they should be added to the following agenda or delegated as an assignment. Final, you should always end the meeting promptly.